Username Formats
Oracle provide a way to specify the default format of usernames for the user category. This guide details the available formats. You can set the required format using Security Console in tools.
Navigate to Tools >> Security or open the task “Manage Applications Security Preferences” task from Setup and Maintenance >> Search tasks option.
Click the User Categories tab, then select the name of the category to open it:
This opens up the user category page where you can see the “User Name Generation Rule”:
To edit the username format, click “Edit”. You can modify the format for any user category at any time.
Here is the explanation for each username format:
1. FirstName.LastName
The username is composed of the worker’s first and last names separated by a single period.
For example: the username for Mike Frank Smith would be mike.smith. To differentiate between users with the same name, either the middle name or a random character is incorporated. For instance, Mike Smith’s username could be mike.frank.smith or mike.x.smith. This approach ensures that each username remains unique while maintaining a consistent format.
2. Email:
The work email serves as the username.
For example: the username for mike.smith@abc.com is mike.smith@abc.com. To ensure uniqueness for duplicate names, a number is appended. For instance, mike.smith2@abc.com might be used if mike.smith@abc.com and mike.smith1@abc.com are already used.
Note: Email is the default format.
3. FLastName
The username is created by prefixing the worker’s last name with the initial of their first name. For example, the username for Mike Smith would be msmith. Duplicates will be followed by number.
4. Person or party number
The party number or person number serves as the username.
If your enterprise uses manual person numbering, any number entered during the hiring process becomes the username.
For example: if Mike Smith’s person number is 987654, his username will be 987654.
Note: If you select a different username rule, click Save. The change will take effect immediately.
System User Names:
In the instance where the default username generation fails, a system username is generated by applying these options in the following order until a unique username is defined:
- FirstName.LastName
- If only the last name is available, then a random character is prefixed to the last name.
The setting “Generate system username when generation rule fails” determines whether a system username is created when the generation rule fails. You have the option to disable this setting. If disabled, an error will be raised if the username cannot be generated in the selected format.
For example: if email address does not exist when generation rule is marked as “Email” then above mentioned process is followed.
Editing Usernames:
HR specialists have the ability to enter usernames in any format to override default usernames during the hiring process. Additionally, HR specialists can edit usernames for individual users on the Edit User and Manage User Account pages.
The maximum length allowed for a username is 80 characters.
References:
** Oracle Document URL is subject to change with every upgrade.